Virtual assistant invoice template

A ready-to-use invoice for virtual assistants and remote admin support, pre-filled with typical line items. Change them to your own work, add your details and download the PDF.

Free plan: unlimited invoices and PDFs · Classic template · small InvoiceCrisp footerGet Pro: no branding, all templates
Document
From (your business)
Logo

Saved on this device for your next invoice. Never uploaded.

Bill to
Pro
Items
    Pro
    Totals

    Notes and terms
    Design
    Brand color Pro

    Your documents Pro

    With Pro, every invoice you download is kept here with its status, so you can track who has paid, reuse it and number the next one automatically.

    What to include on a virtual assistant invoice

    Get paid faster

    Attach a short time log for hourly work; clients approve invoices faster when they can see the hours.

    Put clear payment instructions (bank transfer, Zelle, Venmo, PayPal or card link) in the Payment details box, so paying you takes one step.

    Frequently asked questions

    Can I invoice clients in other countries?

    Yes. Choose their currency (more than 40 are supported) and the date format they expect.

    Is InvoiceCrisp really free?

    Yes. You can create and download unlimited invoices, estimates and receipts for free, with no sign-up. The free version uses the Classic template and adds a small "Created with InvoiceCrisp" line at the bottom. Pro removes it and adds more templates, saved clients and history.

    Where is my data stored?

    Only in your browser, on your device. Your business details, clients and invoices are never uploaded to our servers. Use "Back up data" to keep a copy or move it to another computer.

    How do I send the invoice to my client?

    Download the PDF and attach it to an email, or send it through your messaging app. PDF opens the same way on every computer and phone.